Minutes of the North Okanagan Duplicate Bridge Club held May 25, 2010

The meeting was held at the home of Barb Hiebert with Carol-Ann Halliday presiding. In attendance were Linda Trimble, Pat Robertson, John Coone, Barb Hiebert, Carol Ferguson, Ollie Burno. 

Minutes:
-The minutes were presented from the last executive meeting of January 19, 2010 and adopted as read.

OLD BUSINESS
Treasurer: 
-The treasurer’s report was presented with the current bank balance which we are not going to post on line contrary since the website is open to the general public. Anyone who would like this information please contact Linda. The executive will ask the AGM to ratify our decision at the next AGM. 
-Linda also reported she has a $100.00 petty cash fund which she controls. There is also a $20 coin float kept at the Halina Centre for making change.

-We had a discussion regarding the location of contracts for the Halina Center and our website. Ollie presented us with the website package information which is in her name and she will try and have it moved into our name. We decided to pay the monthly fee for the 2 year contract in full. Carol-Ann will ask Rose McNeil at the Halina Center if she would like us to sign a yearly contract.

Supplies: 
-There was a discussion about the high cost of bridge supplies. Carol Ferguson will contact a local printer to get some quotes on travelers and convention cards to see if we can get a more reasonable rate. 
-Carol-Ann and Ollie will be buying 8 dozen decks of cards from the club at $20.00 per dozen for their classes. 

Hospitality:
-Barb Hiebert reported she had sent a card to Corrie DeRooy on the loss of her husband. 
-Barb will also  put together a  package consisting of a free play, phone list, and a calendar of events to be presented to all newcomers.

Partnerships: 
-Pat has agreed to phone for partners on Tuesdays and Ollie will do Saturdays. This will free up our director from this job. A regular standby was discussed and Pat will check with Lois Ricard to see if she is interested. 
-Pat will also be organizing future team and rookie master games

Memberships:
-Linda gave Pat an updated list of all paid 2010 members. Pat will be responsible for collecting any unpaid and/or new membership fees which are $1.00 per year.



Constitution: 
-Carol-Ann is drafting a new constitution for the club which will then be taken to the board for input at the next board meeting yet to be determined.

Directing:
-Director’s fees were discussed as we are presently paying $4.00 per table.  It was moved and passed that directors be paid a minimum of $40.00 per game and a maximum of $60.00 based on $4.00 per table and that a playing director will now be paying table fees as well.


Scheduling:
-We decided not to participate in the Canadian Bridge Federation’s (CBF next) Rookie/Master game in October because of the 0-50 point limitation on rookies. Linda will send a letter to CBF advising them. We are instead going to hold our own Rookie/Master game on Wednesday October 27, 2010 with the Rookie classified from 0-99 points. John suggested that we make it a Super Club Championship and we all agreed. Ollie has trophies for this event.
-The changes to the scheduling will be posted on the web by Ollie and Peter Roberts.
-Ollie has a schedule of all the STAC games coming up the week of June 7th and will post it on the web. 

Education: 
-It was moved and passed that the teachers for the Thursday lessons be paid $40.00. Motion carried.
-It was moved and passed that the teachers for the Friday lessons be guaranteed a minimum of $40.00 but that all money collected less the rent would also be kept by the teacher for time invested, paper and supplies.
-Ollie will try and find out who puts our community (free) ad in the Morning Star. It just appeared again last week.


NEW BUSINESS

-District #19 has requested we hold a special fund raising game in August this year to support  the 2011 National being held in Seattle Nov 24th and Dec 4th next fall. It was decided we should hold this game to show our support. We have added a NABC Promotional for August 17, 2010 with an additional $1.00 fee. 

-ACBL advised us of the ongoing change in Canadian Rates. The ACBL web site will keep anyone interested on the US vs CDN exchange rates so we will not bring any further notices to our board meetings.

-Bidding cloth and chips, a new invention were discussed and thought to be gimmicky.

-Electronic Score Pads were discussed and thought to be a good product but we would have trouble with security for keeping the equipment.

The meeting was adjourned at 12:15 PM.

*** Thanks to Carol, Carol-Ann and Barb for providing lunch***




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